GDPR Representative Services (EU & UK)
Our GDPR representative services give businesses outside the EU and UK the Article 27 representative the law requires. If you sell to people in the EU or UK, or monitor their behaviour, without an establishment there, we act as your representative and contact point for regulators and individuals.
What Is a GDPR EU Representative?
An Article 27 representative is a person or company based in the EU that acts for you on GDPR matters. Once GDPR applies to a business with no EU establishment, appointing one is a legal obligation, not a choice.
EU Representative
EU supervisory authorities and individuals can contact your representative instead of you, or as well as you. Required for any non-EU business that offers goods or services to EU residents, or monitors their behaviour.
UK Representative
Since Brexit, UK GDPR Article 27 requires businesses outside the UK that sell to or monitor people in the UK to appoint a UK representative, a legal requirement working in the other direction.
When Does GDPR Article 27 Apply?
GDPR reaches non-EU companies through Article 3(2). If you have no EU establishment but offer goods or services to EU residents, or monitor their behaviour there, GDPR applies and you need an EU representative.
Two Exceptions to Appointment
Article 27 does not require an EU representative in two narrow situations. Both are rarely met by commercial organisations with EU customers.
- Public Authorities and Bodies: EU and member state public bodies are exempt.
- Occasional Processing: Only where processing is occasional, doesn't involve large-scale special category or criminal offence data, and is unlikely to put people's rights at risk. If you have regular EU customers, this exception is unlikely to fit.
Failing to appoint a representative when one is required can lead to fines of up to €10 million or 2% of worldwide annual turnover, whichever is higher.
What Your EU Representative Does
Contact Point for Regulators
We receive correspondence from EU supervisory authorities, pass it to you promptly, and cooperate with the authority on your behalf when required.
Contact Point for Individuals
We receive data rights requests from people in the EU and forward them to you to answer. If you need help preparing responses, our DSAR team can support you as a separately quoted service.
Records of Processing
We hold a copy of your Article 30 record of processing activities and make it available to regulators on request, as required under GDPR.
Privacy Notice Details
We give you the representative details to add to your privacy notice, as Article 13 requires, including our address, phone number, and email in your chosen country.
Who Needs It and How Quickly It Starts
Appointing a representative is an administrative step, not a legal project. We quote your fee upfront, and setup begins as soon as the written mandate is signed.
Who Needs an EU Representative?
Non-EU businesses with EU customers: Companies that sell to, or monitor the behaviour of, people in the EU.
E-commerce and SaaS companies: Online platforms serving EU customers without an EU office.
UK businesses after Brexit: UK companies with no EU establishment that sell into the EU.
Non-UK businesses with UK customers: Companies that need a UK representative under UK GDPR.
Four Simple Steps
- 1Tell us where your customers are and what data you process.
- 2We confirm whether you need EU, UK, or both, and sign a written mandate with you.
- 3You add our representative details to your privacy notice.
- 4We are live as your representative from the day the mandate is signed.
Tom S.
Medical Practice
"Improved control over sensitive medical data"
"Practical guidance on access controls and data protection. Helped define structured access policies and introduced tokenisation for patient identifiers used in analytics."
Sarah S.
Retail, Enterprise
"Reliable partner for telecom data protection"
"Quickly understood telecom data complexity; helped classify sensitive datasets and apply protection measures for subscriber, usage, and billing data."
Pauliina H.
Entertainment, Enterprise
"Effective support for securing customer data"
"Identified where sensitive data lived and applied tokenization and anonymization strategies in a complex telecom environment."
Jordan R.
Computer Networking
"Practical approach to safeguarding e commerce"
"Helped protect PII, payment data, and order histories with tokenization and anonymization; advised on GDPR compliance for international operations."
Charmaine S.
Int. Trade & Development
"Systematic Approach Enhances Data Security"
"Methodical approach through discovery, planning, and implementation; implemented Microsoft Purview for a scalable compliance framework."
Kateryna H.
IT and Services
"Practical approach to protecting sensitive Data"
"Structured data discovery and classification combining technical analysis with finance data privacy expertise; strong masking and tokenization policies."
Snow D.
Market Research
"Practical expertise for telecom information"
"Introduced tokenization and controlled access strategies for subscriber data while still supporting analytics and reporting."
Laura H.
Hospital & Health Care
"Valuable expertise in healthcare protection"
"Strong expertise in healthcare data security; introduced anonymization techniques for safely using patient data in research and reporting."
What Does a GDPR Representative Cost?
We quote a fixed fee upfront, based on the coverage you need.
What the Fee Covers
Acting as your Article 27 representative, receiving and forwarding regulator and data subject correspondence, holding your Article 30 record, and the representative details for your privacy notice.
What Changes the Price
Whether you need EU representation, UK representation or both, the volume of data subject requests you expect, and whether you want our DSAR team to help prepare responses.
No Surprise Extras
Clear terms and a written quote before you sign. See our pricing, or book a call for a figure.
GDPR Representative Services for US, UK and Global Companies
Not sure you need one? Read what a GDPR representative does and who needs one.
GDPR Representative for US Companies
US SaaS, e-commerce and app businesses with EU or UK users usually need a representative in both. We cover EU and UK representation from one provider, with one contract and one contact.
EU Representative for UK Companies
Since Brexit, UK businesses with no EU establishment that sell to or monitor people in the EU need an EU representative under EU GDPR Article 27. We set this up quickly once we confirm the requirement.
UK Representative for Non-UK Companies
Businesses outside the UK that serve UK customers need a UK GDPR representative. We act in that role and handle contact from the ICO and individuals.
Why Choose KEWDATA as Your GDPR Representative
Advisory, Not Just a Mailbox
Some representative services forward post and stop there. We are a data protection consultancy, so we can also help with the request, DPIA or regulator question behind it.
One Provider for EU and UK
Dual EU and UK coverage under one mandate, with the details you need for your privacy notice.
Regulator-Facing Experience
Our team is led by a former CISO and Data Protection Advisor from regulated finance, so correspondence with supervisory authorities is handled with care.
GDPR Representative FAQs
Who needs a GDPR representative?
Businesses with no establishment in the EU or UK that offer goods or services to people there, or monitor their behaviour, need an Article 27 representative, unless a narrow exception applies.
How much does a GDPR representative cost?
It depends on whether you need EU, UK or dual coverage and the volume of requests you expect. We quote a fixed fee upfront, before you sign.
Is a GDPR representative the same as a DPO?
No. A representative is your contact point in the EU or UK under Article 27. A DPO, under Article 37, advises on and monitors your compliance. Some businesses need both, and we can provide both.
Do US companies need an EU representative?
Usually, yes, if they have no EU office and sell to or monitor people in the EU. Most US companies with EU and UK users need both an EU and a UK representative.
Can one provider act as both EU and UK representative?
Yes. KEWDATA can act as your EU representative and your UK representative under one mandate.
How quickly can you set up?
We are live as your representative from the day the written mandate is signed, and we give you the details to add to your privacy notice straight away.
What happens if we do not appoint one?
Regulators can fine businesses that fail to appoint a representative when one is required, up to €10 million or 2% of worldwide annual turnover under EU GDPR.
Stay Compliant With Confidence
Tell us where your customers are, and we will confirm whether you need an EU representative, a UK representative, or both, and how quickly we can set it up.
Appoint Your EU Representative Today